Academic Catalog 2025-26 > Academic Policies and Procedures > Policies and Procedures for Students with Disabilities > University Procedures

University Procedures

1. To be eligible for accommodation, students must provide the ADS office with documentation of their disability (or health issue (s)) from a licensed professional, e.g., physician, psychiatrist, psychologist, or learning disability specialist, with the competencies to determine whether the student has a disability (or health issue(s)) that substantially limits one or more major life activities. Documentation should be on the professional letterhead of the licensed evaluator. Under no circumstances should the evaluating professional be related to the student seeking academic accommodations.
2. If a student does not notify the ADS office of his/her disability or fails to provide  ADS with adequate documentation in a timely fashion, the University cannot be responsible for providing reasonable accommodation. The University does not grant accommodations retroactively. Therefore, if a student is unsuccessful because of a failure to seek accommodations in a timely manner, it is unlikely that the student’s record will be altered.
3. Students cannot rely on the University to identify their disabilities nor to identify a particular accommodation when a student presents a disability. If a student believes he/she has a learning disability and has not been tested, the student is encouraged to contact the ADS. Dominican provides neither testing nor assessment. However, the ADSO can refer students to an appropriate outside agencies and provide assessment guidelines. Students must arrange and take financial responsibility for any professional testing and assessment.
4. In general, documentation of a student’s disability must be current. Learning disabilities traditionally require reevaluation every four years and a new assessment is recommended before starting college, using both age-appropriate norms and a standardized battery of appropriate tests. In other instances, such as chronic health or psychiatric conditions, more recent and/or recurring evaluative information may be necessary. For conditions that do not change over time, older assessments may be acceptable. The documentation must include the testing procedures followed, the instruments used to assess the disability, the test results, and interpretation of the results. Students with certain disabilities may be required to provide additional testing or appropriate documentation. In all questions of appropriate documentation of disability, contact the ADS office. The ADS office will make final determination of the appropriateness of documentation submitted.
5. Documentation must define the nature of the disability, provide a detailed description of how the student is limited by the disability, and clearly state the specific accommodations recommended to help the student achieve academic success. Accommodations need not be based on a student’s preference. Final determination of accommodations rests with the ADS office.
6. All information and records about the student’s disability and accommodations, if any, are treated as confidential information under applicable federal and state laws, as well as under University policies. Student disability records are maintained in the ADS office and are separate from academic records.
7. Students requesting accommodation should schedule an appointment with the ADS office no later than two weeks after the semester begins, each semester for which they request accommodation. If a student fails to seek accommodations in a timely manner, it may result in a delay in the receipt of accommodations. Students requesting print material in alternate format, CART services or sign language interpreters, should contact the ADS office at least one month prior to the start of the semester.
8. Working closely with students, the ADS office will help arrange the appropriate accommodation for each course. The ADS office also will consult with faculty to discuss the logistics of each student’s accommodation and how it will be managed. Accommodations are provided on a case-by-case basis. Please note that each student’s situation is unique and accommodations for a particular student may vary from course to course and semester to semester, depending on the content and requirements of his/her/their courses.
9. In concert with the ADS office, it is the student's responsibility to deliver their accommodation letters to their professors. The ADS office recommends that the student and faculty member take this opportunity to discuss relevant details surrounding the student’s accommodation(s).
10. With guidance from the ADS office, students are responsible for requesting recommendations from their academic departments for note takers. Students also are responsible for selecting the appropriate person(s), pending approval from the ADS office.
11. Entering students who would like to be accommodated for the English, math, or chemistry placement tests must provide the ADS office with the appropriate disability documentation (see items 1, 4, and 5 above) which must specify academic accommodations. The documentation must be provided at least 10 days before a scheduled exam.